POSITION OBJECTIVE: 

This position’s responsibilities are to provide secretarial support such as answering phones and serving as receptionist for a work group, performing word processing and data entry, maintaining files and records, and preparing materials.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• Provides secretarial support to work group; performs skilled word processing, data entry and typing; operates a variety of office machines.
• Answers telephones and assists visitors; provides a variety of customer service and public relations to the public, district staff, and other agencies; answers informational inquiries; takes messages.
• Maintains a variety of records and files, and gathers information for reports.
• Prepares, processes and distributes a variety of materials.
• Performs special projects, such as compiling information for reports.
• Provides back-up and peak-load assistance to office staff.

REPORTING RELATIONSHIPS:

• Reports directly to supervisor/evaluator.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:
• High school graduation or equivalent and one year of secretarial/clerical experience.

KNOWLEDGE (position requirements at entry):

• Customer service procedures.
• General office machines.
• Word processing software.
• Correct grammar, spelling and English usage.

SKILLS (position requirements at entry):

• Required to meet deadlines.
• Experiences interruptions to concentration.
• Required to work with diverse populations.
• May answer calls from frustrated or hostile individuals.
• Accurate word processing and data input.
• Organization.
• Problem solving.
• Telephone etiquette.
• Ability to operate a multi-line phone system.
• Ability to use or learn the use of spreadsheet and database software.
• Ability to maintain confidentiality.
• Ability to maintain accurate records.
• Ability to effective oral communication skills.
• Ability to perform all physical activities and meet all physical requirements indicated in section above.
• Ability to exert all necessary mental effort indicated in section above.
• Ability to perform all duties in accordance with applicable Board policies and District and Legal requirements.
• Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

These are on-call positions. The number of days or hours that a Substitute Secretary works is dependent upon the number of contracted Secretaries who are absent on any given day. No specific guarantee of work is offered. Substitute Secretaries are not eligible for benefits.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator: Jeff Lowell, 425-456-4010 or lowellj@bsd405.org; Section 504/ADA Coordinator: Heather Edlund, 425-456-4156 or edlundh@bsd405.org; Civil Rights/Nondiscrimination Compliance Coordinator Alexa Allman 425-456-4040 or allmana@bsd405.org. Address for all three: 12111 NE 1st St., Bellevue, WA 98005.